Users

Access → Users lists everyone who has signed in to CompanyGPT at least once. People who have never signed in do not appear here.

Superadmins only

Only superadmins see the user list. Without the superadmin features the menu entry is missing, and opening the page directly leads to Roles. You then assign roles through the role on its Members tab, see Roles. The account menu shows whether you are a superadmin.

The list

Column	Content
Name	Display name
Email	Email address
Role	The person’s one role
Last sign-in	Approximate time of the last sign-in
Origin of the role	System, Role sync (automatically from Entra ID), Manual, or the admin group through which someone becomes ADMIN

Use Search name or email and the Role filter to narrow the list. Clicking a row opens the detail page.

Detail page

Overview

The Person section shows email, name, Entra object ID, Signs in via, Account created and Last sign-in (approximate). CompanyGPT stores no sign-in time; what is shown is the last change to the account, which happens at every sign-in.

In the Role section you change the person’s role with the Role picker. The change is saved immediately and applies immediately; if CompanyGPT is open, the person may need to reload the page. Since everyone has exactly one role, the new role replaces the previous one.

The USER role cannot be assigned here; CompanyGPT refuses it. To set someone back to USER, remove them under their current role → Members.

Caution

If automatic role assignment from Entra ID (role sync) is active in your environment, CompanyGPT sets the role again from the Entra groups at the next sign-in. A role set here is lost then. The page points this out.

Takes effect at the next sign-in names Entra and OIDC groups that have become known since the person’s last sign-in or the last group sync and that the person is not in yet. If automatic role assignment is active, the notice also names roles newly added to the role sync since then. The notice clears with the next sign-in, and for groups also with the next group sync. Where the displayed group memberships come from (sign-in or group sync) is shown below.

Effective rights

Effective rights lists every right of the person with its source:

Column	Content
Right	The right, for example Access the admin area or Use translation
Kind	System, Extension or companyADMIN
Source	Where the right comes from: Role …, Group …, Everyone, Default for admins or Setting …

Below, companyGPT features shows what the person may do in CompanyGPT (Allowed or Not allowed). These feature rights are set by the role; you change them there on the companyGPT tab.

Models

Which models the person sees, per provider. Models blocked by their role are listed under Hidden:.

Groups

All of the person’s groups with their Source (Local, Entra or OIDC) and member count.

Activity

First use, Last use, Messages in total and Conversations in total. Open in Insights opens the usage in Insights.