Word, Excel and PowerPoint
This page describes the features the Office add-in brings specifically for Word, Excel and PowerPoint. The add-in is not enabled in all environments; the basics such as opening it, choosing a model and edit modes are on the Office add-in page. The add-in’s interface is in German; labels are given in German with an English translation in parentheses.
You start quick actions via the menu on the Home tab, via the / palette in the input field or – for some of them – via the starter suggestions in an empty chat. If a quick action changes the document, the selected edit mode applies: in Vorschläge (Suggestions) mode, the changes first appear as a card.
| Quick action | What it does |
|---|---|
| Zusammenfassen (Summarize) | Summarizes the document (or the selection) in bullet points. The document remains unchanged. |
| Korrektur lesen (Proofread) | Checks spelling, grammar and punctuation and corrects them. |
| Umformulieren (Rephrase) | Rephrases the selection more clearly and concisely. |
| Sprache vereinfachen (Simplify language) | Rewrites the text in simple, easy-to-understand language. |
| Entwurf schreiben (Write draft) | Writes a new draft in the style of the document. The assistant first asks about topic, audience, length and tone. |
| Übersetzen (Translate) | Translates the text and keeps its structure. The assistant first asks for the target language. |
If text is selected, most actions only apply to the selection.
By default, the starter suggestions in an empty chat are Dokument zusammenfassen (Summarize document), Rechtschreibung und Grammatik prüfen (Check spelling and grammar), Coaching and Gliederung vorschlagen (Suggest outline).
Coaching
Section titled “Coaching”Coaching gives you feedback on your text without rewriting it itself. You start it via the Coaching starter suggestion or via /.
- A dialog shows the Markierter Text (selected text) and the Dokumenttitel (document title). If text is selected, the assistant only assesses that; if the field is empty, the whole document.
- The assistant returns a short overall impression and up to eight findings on Klarheit (clarity), Ton (tone), Länge (length) or Struktur (structure) – each with the passage, a reason and a suggestion.
- In Vorschläge (Suggestions) mode, each finding appears as a suggestion card with its location (e.g. “Absatz 3”, paragraph 3). In Direkt (Direct) and Nachverfolgen (Track) modes, a list of findings appears: Übernehmen (Apply) replaces exactly that passage, Rückgängig (Undo) reverts it. Alle übernehmen (Apply all) and Alle rückgängig (Undo all) act on all findings.
During coaching, the assistant does not change the document itself; you apply every change individually.
Inserting answers into the document
Section titled “Inserting answers into the document”With Ins Dokument einfügen (Insert into document) below an answer, you take the text over into your document. The add-in uses your document’s styles. Only the answer itself is inserted, not the reasoning.
| Quick action | What it does |
|---|---|
| Formel erklären (Explain formula) | Explains the formula in the selected cell step by step. |
| Formel erstellen (Create formula) | Builds the right Excel formula for your calculation. The assistant asks what is to be calculated and where the formula belongs. |
| Daten analysieren (Analyze data) | Describes anomalies and trends in the selected range. The workbook remains unchanged. |
| Diagramm vorschlagen (Suggest chart) | Suggests a suitable visualization and creates it. |
| Rechtschreibung prüfen (Check spelling) | Finds typos and spelling mistakes in the texts of the sheet. |
| Sprache vereinfachen (Simplify language) | Rephrases labels and notes clearly and understandably. |
If nothing is selected, the assistant uses the used range of the active sheet.
By default, the starter suggestions in an empty chat are Daten analysieren (Analyze data), Formel erklären (Explain formula), Diagramm vorschlagen (Suggest chart) and Tabelle bereinigen (Clean up table).
Result table as a new sheet
Section titled “Result table as a new sheet”If a finished answer in Excel contains a result table, Als neues Blatt einfügen (Insert as new sheet) appears below it – even without code execution. The button immediately creates a new sheet “Analyse” with the table, in every edit mode and without a suggestion card. If code execution produced a chart, it is added to the sheet as well. Existing cells are not overwritten. Afterwards, the button shows which sheet the content was inserted into.
Data analysis with code
Section titled “Data analysis with code”If code execution is enabled in your environment, the assistant calculates with Python code rather than only with formulas for Daten analysieren (Analyze data). The tool step shows the code, the output and, where applicable, a chart. You add the result table and the chart with Als neues Blatt einfügen (see above).
If code execution is not enabled, the notice “Code-Ausführung ist in diesem Tenant nicht freigeschaltet — die Analyse nutzt Formeln.” (Code execution is not enabled in this tenant – the analysis uses formulas.) appears once.
PowerPoint
Section titled “PowerPoint”| Quick action | What it does |
|---|---|
| Deck erstellen (Create deck) | Builds a slide deck in the template from a text or document. |
| Folien prüfen (Check slides) | Checks the presentation for overlaps, text overflow and margins and fixes the findings. |
| An Vorlage angleichen (Match template) | Aligns layouts, colors and fonts with the corporate template. The assistant first shows what it intends to change. |
| Texte straffen (Tighten text) | Shortens and simplifies the slide texts without changing the statements. |
| Rechtschreibung prüfen (Check spelling) | Finds typos and spelling mistakes on all slides. |
| Deck zusammenfassen (Summarize deck) | Summarizes the presentation and its storyline. The presentation remains unchanged. |
By default, the starter suggestions in an empty chat are Folien prüfen (Check slides), Präsentation zusammenfassen (Summarize presentation), Sprechernotizen erstellen (Create speaker notes) and Folientexte kürzen (Shorten slide texts).
From outline to deck
Section titled “From outline to deck”Deck erstellen (Create deck) works in two steps:
- The assistant first returns an outline (Gliederung) as a card: slide titles, bullet points, a layout hint and sources for each slide.
- With Bearbeiten (Edit) you change titles and bullet points, add slides with Folie hinzufügen (Add slide), remove slides or move them up or down. Fertig (Done) closes editing.
- Deck bauen (n Folien) (Build deck, n slides) creates the slides – with the layouts and placeholders of your template. An outline has at most 20 slides.
The card is then marked “Gebaut” (Built); with Erneut bauen (Build again) you can have the deck created once more. Creating the slides also follows the selected edit mode.
If you want to skip the outline, switch on Deck direkt bauen (Build deck directly) in the edit mode menu.
Limits in PowerPoint
Section titled “Limits in PowerPoint”The assistant can edit slides, text boxes and tables, but not charts and animations. This is a limit of Microsoft’s interface.